Flight Information

• International Flights:
  Travelers are responsible for arranging their own international flights to and from Tribhuvan International Airport (TIA) in Kathmandu. We recommend arriving at least one day before the trek or tour begins to allow for any potential travel delays and to ensure a smooth start to your journey.
• Domestic Helicopter Flights:
  For the Everest Base Camp Helicopter Tour, the flight departs early in the morning from TIA, with check-in typically around 6:20 AM. Please ensure punctual arrival at the domestic terminal to allow ample time for check-in and boarding procedures.
• Weather Dependency:
  Helicopter flights in the Everest region are highly weather-dependent. Due to rapidly changing Himalayan conditions, delays, rerouting, or rescheduling may occur. Your safety is our top priority, and all flight decisions are made accordingly.
• Luggage Restrictions:
  For helicopter flights, baggage weight is limited to 5–10 kg per passenger. We recommend packing only essential items for the helicopter portion of the journey and leaving any non-essential gear securely stored at your Kathmandu hotel.

Nepal Visa Information

Most travelers are eligible for Visa on Arrival at Tribhuvan International Airport (Kathmandu). To speed up the process, you may apply online within 15 days before arrival at Nepal Immigration.

Visa Fees

• 15 days: USD 30
• 30 days: USD 50
• 90 days: USD 125

To obtain the visa on arrival, bring:

• A valid passport (with at least 6 months' validity)
• Completed arrival card and visa form (available online or at airport kiosks)
• Visa fee in cash (USD preferred)

Alternatively, you may apply for a tourist visa in advance at any Nepalese embassy or consulate abroad. After immigration clearance, collect your luggage and exit the terminal. Look for our Everest Sherpa Expedition representative holding a placard with your name, just outside the main gate.

Travel Insurance

Comprehensive travel insurance is mandatory for the Annapurna Circuit Trek. Your policy must cover the following:

• Emergency medical expenses
• High-altitude evacuation (up to 5,500 m)
• Trip interruption or cancellation
• Loss or theft of baggage
• Delayed flights or accommodations

Please provide us with your insurance provider’s name, policy number, and emergency contact information before the trek begins. This is crucial for organizing prompt rescue or medical response in case of emergencies.

We recommend international providers like World Nomads, IMG, or Global Rescue that offer coverage for adventure travel in Nepal. Make sure your policy explicitly states high-altitude trekking or adventure sports coverage.

Health and Physical Fitness

The Everest Base Camp trek is a non-technical but physically demanding high-altitude trek. Trekkers should be in good physical condition, with prior hiking experience and the ability to walk 5–8 hours a day across varied terrain. Training should focus on cardiovascular endurance, strength, and stamina. 

Recommended Preparation:

• Engage in cardiovascular training (jogging, cycling, hiking) at least 2–3 months before the trek.
• Practice long walks on uneven terrain with a loaded backpack.
• Focus on leg strength, endurance, and core stability.
• If possible, go on multi-day hikes in your home country to simulate the trekking experience.

Packing and Equipment

The Everest Base Camp Trek covers diverse terrain and climate zones, from subtropical forests to high-altitude alpine passes. Therefore, proper layering and quality gear are essential. Here’s a general packing list recommended by Everest Sherpa Expedition:

Clothing:

• Base layers (thermal tops and bottoms)
• Insulated jacket (down or synthetic)
• Waterproof jacket and pants
• Fleece jacket or warm mid-layer
• Trekking pants and T-shirts (quick-dry)
• Warm hat and sun hat
• Buff/scarf for dust and cold protection
• Gloves (inner and insulated outer)
• Underwear and woolen socks (multiple pairs)

Footwear:

• Sturdy trekking boots (well broken-in)
• Lightweight camp shoes or sandals
• Gaiters (optional during snowy conditions)

Gear:

• Sleeping bag (3-season or 4-season rated, provided on request)
• Trekking poles
• Backpack (30-40L for day use)
• Duffle bag (provided by Everest Sherpa Expedition)
• Headlamp with extra batteries
• Sunglasses with UV protection
• Reusable water bottles or a hydration bladder
• Water purification tablets or a filter

Personal Essentials:

• Sunscreen and lip balm (SPF 30+)
• Toiletries and personal hygiene items
• Basic personal medication and blister kit
• Quick-dry towel
• Snacks (nuts, energy bars, etc.)
• Travel documents (passport, permits, insurance copy)

Note: We provide duffel bags, T-shirts, sleeping bags, and trekking maps upon request.

Training and Preparation

Preparation for the Everest Base Camp trek should begin at least 2–3 months before departure. Training should include cardio exercises such as hiking, running, or cycling, as well as strength and core workouts. Practice walking with a loaded backpack to simulate trekking conditions. If possible, go on local hikes with altitude gain to better prepare your body for the demands of high-altitude walking.

Weather Conditions

The Everest Base Camp Trek covers a wide range of elevations and passes through several climatic zones, resulting in diverse weather conditions. Understanding seasonal variations is crucial for planning a successful trek.

Spring (March to May)

• Temperature: Lukla: 10–20°C
• Gorakshep/EBC: -5 to 10°C
• Weather: Clear skies and stable weather. Blooming rhododendrons add color to the trail.
• Pros: Ideal visibility, comfortable temperatures, excellent trekking conditions.
• Cons: Can be crowded due to the peak season.
• Best for: All types of trekkers; one of the best times to go.

Summer / Monsoon (June to August)

• Temperature: Lukla: 15–25°C
• EBC: 0 to 10°C
• Weather: Warm and humid with frequent rainfall, especially below 3,000m.
  Trails can be muddy and flights may be delayed.
• Pros: Lush green landscapes, fewer trekkers.
• Cons: Poor mountain views due to cloud cover, leeches at lower elevations, and landslide risk.

Recommended for: Experienced trekkers or those with flexible itineraries.

Autumn (September to November)

• Temperature: Lukla: 10–20°C
• EBC: -5 to 10°C
• Weather: Crisp, dry air with clear skies. Post-monsoon freshness enhances visibility.
• Pros: Excellent views, ideal trekking weather, vibrant cultural atmosphere due to festivals like Dashain and Tihar.
• Cons: Very busy trails and limited availability in teahouses without prior booking.
• Best for: First-time trekkers and photography enthusiasts.

Winter (December to February)

• Temperature: Lukla: 0–10°C
• EBC: -10 to -20°C
• Weather: Cold and dry with potential snowfall at higher elevations. Skies are often clear.
• Pros: Quiet trails, snow-covered peaks, peaceful trekking experience.
• Cons: Extreme cold, high passes like Cho La may be inaccessible, and some lodges may be closed.

Recommended for: Well-prepared and experienced trekkers comfortable with harsh conditions.

Altitude Considerations

Everest Base Camp lies at 5,364 meters (17,598 ft), and altitude-related illness is a real risk. Symptoms like headaches, nausea, insomnia, and dizziness should not be ignored. The itinerary is carefully designed with rest days to allow proper acclimatization, including overnight stays at Namche Bazaar and Dingboche. Staying hydrated, ascending slowly, and avoiding alcohol are key to minimizing altitude sickness. Guides are trained to monitor symptoms and will adjust plans if needed for your safety.

Cultural Considerations

Trekking through the Everest region is not only a physical journey but also a cultural one. The trail winds through the heart of the Sherpa homeland, rich in Tibetan Buddhist heritage, sacred sites, and traditional lifestyles. Being aware of local customs and showing respect to the culture will greatly enhance your experience and foster positive relationships with the local communities.

Respect Religious Sites

• Always walk clockwise around mani walls, chortens (stupas), and prayer wheels.
• Avoid touching or sitting on religious objects.
• Ask for permission before entering monasteries and shrines; remove your shoes before entering.

Dress Modestly

• While trekking gear is acceptable, dress modestly, especially in villages or around monasteries.
• Avoid wearing revealing clothing such as short shorts or tank tops.

Greetings and Communication

• A respectful “Namaste” with palms together is the traditional greeting.
• The Sherpa people are friendly and hospitable, but loud or aggressive behavior is considered rude.
• Avoid public displays of affection.

Photography Etiquette

• Always ask before taking pictures of people, especially monks or elders.
• Avoid photographing inside temples or monasteries unless permitted.

Food and Eating Customs

• Eat with your right hand; the left hand is traditionally considered unclean.
• It is polite to accept food or tea when offered, even if you don’t finish it.
• In group lodges, wait until everyone is served before starting to eat.

Cultural Taboos

• Do not point with a single finger—use your whole hand.
• Avoid stepping over people or their belongings.
• Never touch someone’s head, as it is considered the most sacred part of the body.

Support Local Economy

• Purchase local products and use locally owned teahouses and services whenever possible.
• Tipping guides and porters is customary and appreciated.

Environmental Respect

• The Himalayas are considered sacred; do not litter or disrespect the land.
• Follow Leave No Trace principles and use waste disposal bins where available.

Tipping Guidelines

Tipping is not mandatory but is customary and highly appreciated in Nepal’s trekking industry. It serves as a recognition of the hard work and dedication of the trekking staff.

As a general guideline:

• Trekking Guide: USD 5–10 per day per guest
• Porter: USD 3–6 per day per guest
• Driver: USD 3–5 per transfer
• Tour/City Guide (if applicable): USD 5–10 per tour

Tips are usually given at the end of the trek. We recommend placing tips in a shared envelope and handing them directly to the guide, who can distribute them fairly among the team. If you're unsure, your guide can advise on appropriate amounts based on group size and length of trek.

Safety & Security

Your safety is our top priority at Everest Sherpa Expedition. We implement the highest standards of risk management on every trek.

Altitude Safety: We follow a well-paced itinerary with acclimatization days. Guides are trained to recognize symptoms of altitude sickness and carry a basic medical kit.

Emergency Protocols: We are in regular contact with our trekking teams. In case of emergencies, helicopter evacuation can be arranged swiftly.

Travel Monitoring: We track weather forecasts, trail conditions, and local updates to ensure safe trekking.

Personal Safety: Nepal is generally safe for travelers. However, we advise keeping valuables secure, avoiding isolated areas at night, and informing guides of any health concerns or issues during the trek.

Our experienced team, licensed guides, and reliable communication systems ensure that you're in safe hands throughout your journey.

Currency and Money Matters

The official currency of Nepal is the Nepalese Rupee (NPR). While major expenses on the trek are covered, you’ll need local currency for meals, drinks, internet, showers, tips, and personal purchases.

Exchange: Money can be exchanged at authorized money exchangers or banks in Kathmandu and Pokhara. Airport rates are usually less favorable.

ATMs: Available in Kathmandu and Pokhara, but not reliable or accessible along the trekking route. Always carry enough cash before starting the trek.

Credit Cards: Accepted in most hotels and restaurants in cities, but rarely usable in mountain lodges. Small establishments typically accept cash only.

Budget Estimate: We recommend carrying approximately USD 200–300 in NPR equivalent for personal expenses during the trek (excluding tipping).

Always inform your bank of your travel dates to prevent card blocks, and use ATMs that are attached to banks for added security.

Electricity and Charging

Electricity is widely available in Kathmandu and in most lodges along the Everest trail, though it may be limited or chargeable at higher altitudes. Charging phones and cameras typically costs a few hundred NPR per hour. Solar panels and small generators are common power sources in remote villages. Bring a universal adapter, power bank, and extra batteries to ensure your essential devices stay powered.

Festivals and Public Holidays

Nepal celebrates a wide range of cultural and religious festivals throughout the year, many of which may align with your trek and enhance your cultural experience.

Some major festivals include:

• Dashain (Sep–Oct): The biggest Hindu festival, celebrated with family gatherings, animal sacrifices, and public holidays.
• Tihar (Oct–Nov): Known as the Festival of Lights, honoring crows, dogs, cows, and siblings.
• Holi (March): The festival of colors, celebrated with joyful water and color play.
• Buddha Jayanti (April–May): Birth anniversary of Lord Buddha, widely observed in Buddhist regions.

Public holidays can cause delays in city-based services like banks or permit offices, but rarely affect trekking operations. Your guide will keep you informed if any local events or celebrations occur during your trip.

Food and Dining

Three nutritious meals per day are included during your trek. Common menu items include dal bhat (rice and lentils), noodles, soups, pancakes, fried rice, momos, and tea. While food is freshly prepared at teahouses, options become simpler and more basic at higher elevations. Vegetarian options are widely available and encouraged for easier digestion at altitude. Let your guide know of any dietary restrictions in advance to ensure suitable meals throughout the trek.

Note: Meals are not included in the package to allow flexibility in food choices and budget.

Cancellations and Weather-Related Changes

The weather in the mountains can be unpredictable, especially concerning flights to and from Lukla. Delays and cancellations are common due to visibility or wind conditions. It's important to remain flexible and keep a few buffer days in your schedule. Your trekking company will assist with rebooking and alternate arrangements if needed. Cancellation policies are outlined in your booking agreement and are designed to prioritize fairness and flexibility in case of unavoidable disruptions.

Language and Communication

Nepal is a multilingual country, with Nepali as the official language. However, English is widely spoken in tourist areas and by all guides provided by Everest Sherpa Expedition.

Guides and Staff: All trekking guides and support staff speak fluent English and are trained to assist international travelers.

Local Interaction: In remote villages, basic greetings in Nepali, like “Namaste” are appreciated and enhance cultural exchange.

Mobile Connectivity: Cellular service is available in many parts of the trek, especially lower elevations. NTC and Ncell SIM cards work best; however, signal strength weakens at higher altitudes.

Wi-Fi: Available in select lodges for a fee, mostly in Manang, Muktinath, and Ghorepani. It is not guaranteed along the entire route.

We recommend staying digitally light and embracing the natural and cultural richness of the Khumbu Region.

Permits and Documentation

Even if covered under “Inclusions,” a separate section can outline:

• What permits are needed (ACAP, TIMS)
• Where and how they’re obtained
• What documents clients should bring (passport copy, photos)
• How Everest Sherpa Expedition handles the permit process

Luggage Storage in Kathmandu

Clarify that guests can store:

• Extra luggage (city clothes, electronics, etc.)
• Valuables (at the hotel or Everest Sherpa Expedition office)